Your Refinance Document Checklist: Leases, Rent Rolls and Entity Docs
Most refinance delays come down to missing paperwork. Here's the checklist to gather before you apply, so your file moves the first time.
Short answer
To refinance a rental, lenders typically ask for current leases and a rent roll, proof of insurance, the current mortgage statement and payoff, recent bank statements for reserves, entity documents if the property is held in an LLC, and ID. Having them ready before you apply is the fastest way to close.
Key points
- Leases, rent roll and insurance for every property.
- Mortgage statement, payoff and bank statements.
- Entity documents if you hold title in an LLC.
Property documents
- Signed leases for every unit
- A current rent roll: unit, tenant start date, rent and deposit
- The insurance declarations page
- The most recent property tax bill
- HOA contact and dues, if any
Loan documents
- The current mortgage statement
- A payoff letter, or contact details so the lender can order one
- Anything on other liens or debt against the property
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Borrower documents
- Government ID
- Two recent months of bank or brokerage statements showing reserves
- Entity documents for an LLC borrower; see buying a rental in an LLC
Keeping the file moving
- Send everything at once, clearly labeled.
- Make sure names and addresses match across documents.
- Explain large deposits before you're asked.
For staying lender-ready year-round, see lender-ready operations.
Frequently asked questions
What documents do I need to refinance a rental property?
Typically leases and a rent roll, insurance, the current mortgage statement and payoff, recent bank statements, ID and entity documents if the property is held in an LLC.
Do I need tax returns to refinance with a DSCR loan?
Usually not. DSCR refinances qualify on the property's rent, so most programs don't require personal tax returns.
What is a rent roll?
A rent roll lists every unit with its tenant, lease start date, rent and deposit. Lenders use it to verify income.
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